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For staff

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All staff will have access to new expenses system by the end of the year

The Finance Division has rolled out the new expense system, Concur, to around 75% of staff since the main rollout started in May. It will be available to all staff by the end of this year. 

Concur is a more efficient and more compliant way to reclaim out-of-pocket expenses. Staff can use their office computers or personal mobiles to submit claims, meaning no more missing paperwork and fewer delays.  

Barclaycard holders are also benefiting from Concur because they’re now able to use the new system to process their statements, meaning departments can track which transactions have and haven’t been submitted. 

The Finance Division would like to thank the department finance teams for their support, as well as everyone who is already using the new system. They’d also like to thank everyone who has provided feedback. They’re putting a plan together to make sure they keep delivering improvements.  

This autumn, the Finance Division will expand the system to cover claims for certain types of visitors. They’ll share the full details before they make any changes.  

When will you have access to Concur?  

Check out the Expenses Hub, which provides details about when departments are going live, as well as information about how to access Concur, how to claim expenses, and the University's expense policies.  

Embracing new ways of working to better support our staff and academic mission  

The new expenses system is one of the suggestions made through the ourcambridge programme. It’s also one of the first visible improvements delivered by the Finance Transformation Programme, which is reimagining how Finance will support our staff across the University to deliver excellent teaching and research.   

The Finance Transformation Programme is one of a series of change initiatives at the University, all of which are closely linked to the University’s priorities and will help ensure that the University continues to thrive in the future. 



29 July 2022